Fairtime Vendor Information

Be a Vendor

All Interested 2018 New York State Fair Concessionaires & Exhibitors


Thank you for your interest in becoming a vendor at the 2018 New York State Fair. We are always looking for fun, new, and different items, foods and services that can be offered to Fairgoers for the 2018 New York State Fair that will be held Wednesday, August 22 through Monday, September 3 (Labor Day). Interested parties must complete and submit an online Concessionaire/Exhibitor Space Application. Applications will be reviewed on a continuing basis starting after March 1, 2018. Please complete the entire application.

Here is important information for potential vendors:


Please carefully follow the instructions when filling out the application and be sure to include photos of the products or descriptions of the services you will be offering as well as a layout and photos of what your vendor space or concession trailer will look like. As part of the review, the Fair will be looking for products and services that are not currently offered as well as vendor space that is presented in a professional, neat and nice looking manner.

The process is very competitive. Each year we receive hundreds of applications for a very limited number of licensing opportunities. The New York State Fair does not maintain a waiting list. As licensing opportunities become available, appropriate license registrations will be selected from the pool of registrations submitted.

Please review the application and instructions carefully. If you have any questions regarding this application, please call the New York State Fair Concessions and Exhibits Office at (315) 487-7711 ext. 1212 or 1220 or email us at geneanne.k-smith@agriculture.ny.gov or carly.hewitt@agriculture.ny.gov.

The Department reserves the right to inspect the supplied systems at any time during the period of the contract.

This application takes 10-15 minutes to complete and requires a $25 non-refundable processing fee. You will be prompted to submit the $25 fee at the end of this application. Please have your PayPal account or credit card ready. If you do not submit your payment, your application will not be considered.

You will receive an emailed copy of your application AND receipt of payment at the end of this process. Please save/print both emails for your records. Be sure to use an email address that is checked regularly. Also be sure to check your spam folder for email from The Great New York State Fair.