Fairtime Vendor Resources

Vendor Services Information

Important Resources for 2024 New York State Fair Vendors

Please continue to check this page for the latest vendor resource information for the 2024 New York State Fair


Fairtime Tent Requirements & Rental Services:

For the 2024 New York State Fair all outdoor rental tents on the Fairgrounds MUST be installed by one of our selected contractors - no personal tents or pop-ups are to be used. The ONLY approved contractors that can provide rental tents are TGIF Event Services and Part Rental Enterprises. Any vendor planning on renting a tent will need to complete the Preferred Tent Order Form below by Friday, July 1, 2024, for processing. The Fair will notify the selected contractor chosen on the form who will then reach out to you to coordinate size, payment, and any other details - it will be the responsibility of the vendor and selected contractor to finalize this information. Any changes must be coordinated through the Fair first for approval. All tent rentals must be applied for through the State Fair Tent Rental Form.


Approved Tent Renters:

Party Rental Enterprises
Contact: Daryle Loguidice
Phone: 315-699-3811 | Fax: 315-699-0280
Email: mrrentalguy@aol.com

TGIF Entertainment Inc.
Contact: Michael Biondi
Phone: 631-648-7643 | Fax: 631-648-8665
Email: michael@tgifrentals.com


Electric Order Form:

Your electrical needs will be determined from the information provided on your order form. If, upon arrival, your electrical needs have changed or increased, an additional electrical fee may be charged.

If you have more than one vending booth/concession stand, you must complete separate order forms for each booth/stand where you want electrical service.


Vendor Decorations:

Please complete the Vendor Decoration Order Form by no later than August 1, 2024.

Completed forms should be returned via email to david.roden@agriculture.ny.gov.

See order form for pricing and options.


Ice Services:

Vendors needing ice and ice chest freezers* must use the Fair’s approved vendor for delivery to the Fair.
Please contact via phone or email to place your ice services order.

WE Salle Company - I.C.E. Company of Elmira/Brown Carbonic
Kinne Street, Syracuse, New York 13057
Phone: 315.454.3591 - Select option 1
Email: Shawn@BrownCarbonic.com
(Contract expires 12.31.24)

* Vendors ordering chest freezers will need to provide their own combination lock, not a key lock.


Vendor Golf Cart Application:

All golf cart usage on the grounds is restricted to approved Fairtime vendors only. 

The use of Golf Carts during the New York State Fair is limited to special circumstances where a special need has been demonstrated, and only when a New York State Fair Golf Cart Permit has been issued.

Golf Cart Permit Applications must be completed and submitted by August 16, 2024.


2024 State Fair Vendor Fire Extinguisher Training:

All vendors and exhibitors that meet the following criteria MUST participate in and annual Fire Extinguisher course to operate at the New York State Fair. 

  • ANY Food Vendor, vendor who requires fire/ high-heat heat to operate their stand.
    • This includes cooking tents that have been grandfathered in, food trucks/trailers, and vendors who operate permanent cook stands.
  • Vendors outside, and under tents (All outdoor tents must have fire suppression equipment)
  • Anyone who would like to get trained on proper fire extinguisher training.


This training will go over how to properly use a fire extinguisher on an active fire, including a demo from The NYS Office of Fire Prevention and Control, and a simulation exercise that all attendees must complete. Please see the available times below and send at least one person to participate in this mandatory training from EACH STAND you operate. Attendance is mandatory for all applicable stands and vendors.

Tuesday, August 20:     Wegmans Art & Home Center Empire Theater @ 9:00am, 10:00am, 11:00am, 12:30pm, 1:30pm, 2:30pm, 3:30pm

Wednesday, August 21:     Fire House by Maintenance Office @ 10:00am & 11:00am


Menu & Merchandise List Form:

This information will be used for the Fair's online Food & Merchandise Finder app, to help fairgoers find food and products via search. Products not submitted by the vendor will not be included in the Food and Merchandise Finder (the Fair will not complete the form for you). If you have more than one stand or booth and the food or merchandise is different, please fill out separate forms for each stand or booth location that is different.

  • 2024 Menu & Merchandise List Form - coming soon


Fairtime Maps:


Bottled Water Services Program:

For 2024, there is no sole source provider for water this year. Vendors can select any size bottled water they want to sell for a maximum price of $2, and they may purchase from any supplier/store they choose. Please note, no water can be sold for more than $2. Vendors may choose to sell water for below $2, but they cannot price any water bottle at more than $2. These bottled water guidelines are in place for the 2024 Fair, and are subject to change in subsequent years.


Bag Waste Reduction Law:

For more information about the use of vendors using plastic bags at the New York State Fair, please visit this website: Bag Waste Reduction Law - NYS Dept. of Environmental Conservation.


Cannabinoid Hemp Product License:

Vendors planning to sell cannabinoid hemp products (both online or in person) at the New York State Fair, must be an approved vendor accepted by the New York State Fair Concessions Department.  You are required to obtain a Cannabinoid Hemp Retail License or Temporary Retail Permit from the New York State Office of Cannabis Management (OCM) before selling cannabinoid hemp products to consumers at the New York State Fairgrounds. A copy of the license or permit must be provided to the Department before any agreement is approved by the Department for the sale of cannabinoid hemp products onsite. Contractors found to be selling cannabinoid hemp products that are not licensed/permitted, will be asked to immediately remove those products from their licensed space. Failure to remove cannabinoid hemp products that are not licensed/permitted by OCM or failure to obtain the required license/permit from OCM will result in termination of this Agreement. For more information visit: https://cannabis.ny.gov/system/files/documents/2023/04/cannabinoid-hemp-program-retail-license-notification.pdf.


Fairgrounds Internet and Wi-Fi Information:

Service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services - information coming soon.