Fairtime Vendor Information

Important Information for All Participating
2025 New York State Fair Concessionaires & Exhibitors

State Fair Dates: August 20 - September 1, 2025

 

Important Vendor Deadlines:

• January 17, 2025 – Returning vendor applications must be received by this date to be guaranteed same space renewal.
  Space may be subject to change if operational needs affect booth space.
• March 15, 2025 – Final date for submitting returning and new vendor applications.
  After this date vendor rates will incur a 1.5% increased price.

 

General State Fair Terms, Conditions and Information:

• 2025 Concession & Exhibit License Rate Structure
• 2025 Rate Designation Zone Map

 

Insurance Regulations & Samples Packet:

When purchasing workers comp or disability insurance from the New York State Insurance Fund (NYSIF), please indicate you are a vendor at the 2025 New York State Fair. Your coverage should be in force for the duration of the event, August 6 through September 5 (this includes move in/out dates).

• 2025 Fairtime Vendor Insurance Information & Samples Packet

 

State Fair Contract Information:

• APPENDIX A - Standard Clauses for New York State Contracts
• APPENDIX D - General Conditions for Revenue Agreements
• SFS Vendor Self-Service Portal Instructions