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All Interested Concessions & Exhibitors for The 2017 New York State Fair

The New York State Fair is seeking various types of concessions and exhibits for the 2017 New York State Fair that will be held Thursday, August 24 through Monday, September 4 (Labor Day). Interested parties must complete and submit an online Concessionaire/Exhibitor Space Application.  Applications will be reviewed on a continuing basis starting after Monday, January 23, 2017.  Please complete the entire application!

Please review the application and all instructions carefully. If you have any questions regarding the application, please contact the New York State Fair Concessions & Exhibits Office by email at

*** This application takes 10-15 minutes to complete and requires a $25 non-refundable processing fee. You will be prompted to submit the $25 fee at the end of this application.  Please have your PayPal account or credit card ready.  If you do not submit your payment, your application will not be considered. ***

You will receive an emailed copy of your application AND receipt of payment at the end of this process. Please save/print both emails for your records.  Be sure to use an email address that is checked regularly.  Check your spam folder for email from The Great New York State Fair.


Important information for all participating
2017 New York State Fair Concessionaires & Exhibitors


General State Fair Terms, Conditions and Information:


Contract Attachments:

  • APPENDIX A - Standard Clauses for New York State Contracts
  • APPENDIX D - General Conditions for Revenue Agreements


Vendor Opportunities:


Vendor Training:

The 2017 New York State Fair Fire Extinguisher Training sessions will be held in the Demonstration Kitchen located in the basement of the Art & Home Center at the New York State Fairgrounds and are scheduled as follows:

–  Dates TBA


Fairtime Decorating Services:

  Information coming soon


Fairtime Ice Services:

Please contact via phone or email to place your Fairtime Ice Services order.

Husted Ice
210 Terminal Road, Liverpool, New York 13088
Phone: 315.450.1604


Fairtime Tent Rental Services:

There is now a new procedure for ordering rental tents during the 2017 New York State Fair. All rental tents on the Fairgrounds MUST be installed by one of our selected contractors. These are the ONLY approved contractors that can provide rental tents. Any vendor planning on renting a tent will need to complete the Preferred Tent Order Form and return via email to by Tuesday, August 1, 2017 for processing.

You may contact any of these vendors of your choice to confirm availability and other details.

McCarthy Tents & Events
3353 Brighton Henrietta Townline, Rochester, New York 14623
Phone: 585.321.1000

Party Rental Enterprises Inc. – DBA Able Smith Tent
5683 State Rt. 31, Cicero, New York 13039
Phone: 315.699.3811

TGIF Entertainment
761-20 Coates Avenue, Holbrook, New York 11741
Phone: 631.648.7643

The Fair will notify the selected contractor who will then reach out to you to coordinate size, payment and any other details - it will be the responsibility of the vendor and selected contractor to finalize this information. Any changes must be coordinated through the Fair first for approval.


Internet, Wi-Fi Information & Phone Services:

There are three internet and phone service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services and phone services

New Visions Communications - Call 315.472.6300 or click here

Spectrum Business - Call 855.580.8431 or click here

Verizon Enterprise Solutions - Call 800.837.4966 or click here

Please contact a minimum of 7 business days prior to the event to allow for processing of your request.

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