Fairtime Vendor Information

Fantastic Food Competition 2

Interested in Becoming a Vendor?

Apply Online Today! - Click HereThank you for your interest in becoming a vendor at the 2020 New York State Fair. We are always looking for fun, new, and different items, foods and services that can be offered to Fairgoers for the 2020 New York State Fair that will be held for 18 days from Friday, August 21 through Monday, September 7 (Labor Day). Interested parties must complete and submit an online Concessionaire/Exhibitor Space Application. These applications will be reviewed on a continuing basis starting after April 1, 2020. Please complete the entire application.

Here is important information for potential vendors:


Please carefully follow the instructions when filling out the application and be sure to include photos of the products or descriptions of the services you will be offering as well as a layout and photos of what your vendor space or concession trailer will look like. As part of the review, the Fair will be looking for products and services that are not currently offered as well as vendor space that is presented in a professional, neat and nice looking manner.

The process is very competitive. Each year we receive hundreds of applications for a very limited number of licensing opportunities. The New York State Fair does not maintain a waiting list. As licensing opportunities become available, appropriate license registrations will be selected from the pool of registrations submitted.

* Please Note: All types of cooking under any tents will be strictly prohibited for new applicants.

Please review the application and instructions carefully. If you have any questions regarding this application, please call the New York State Fair Concessions and Exhibits Office at 315.728.4447 or 315.728.4476. You can also email us at either geneanne.k-smith@agriculture.ny.gov or kelli.wolfe@agriculture.ny.gov.

The Department reserves the right to inspect the supplied systems at any time during the period of the contract.

This application takes 10-15 minutes to complete and requires a $25 non-refundable processing fee. You will be prompted to submit the $25 fee at the end of this application. Please have your PayPal account or credit card ready. If you do not submit your payment, your application will not be considered.

You will receive an emailed copy of your application AND receipt of payment at the end of this process. Please save/print both emails for your records. Be sure to use an email address that is checked regularly. Also be sure to check your spam folder for email from The Great New York State Fair.


Important Information for All Participating
2020 New York State Fair Concessionaires & Exhibitors

General State Fair Terms, Conditions and Information:


State Fair Contract Attachments:


State Fair Vendor Opportunities:


State Fair Vendor Training:

All 2020 New York State Fair food concessionaires are required to attend Fire Extinguisher Training. They must participate in one of the following 30-45 minute sessions which will be held in the Demonstration Kitchen, located in the basement of the Wegmans Art & Home Center at the New York State Fairgrounds:

  • Schedule TBA


New York State Health Department Information:

Address: 217 South Salina Street • Syracuse, New York 13202
Phone Numbers: Main Office • 315.477.8166 Officer on Duty • 315.477.8500 Fax • 315.477.8581
Email: nysfairfoodpermits@health.state.ny.us
Website: www.health.ny.gov

• NYSF Temporary Food Service Operation Guidance pamphlet - coming soon!

New York Health Codes for Temporary Food Service Establishments


Fairtime Equipment & Decorating Services:

Please note that order forms must be submitted to the State Fair for processing.

Able Smith Tent & Party Rental
5683 West Route 31, Cicero, New York 13039
Phone: 315.699.3811
Website: ablesmithtent.com

• 2020 NYSF Exhibitor Equipment Order Form - coming soon!


Fairgrounds Bottled Water Services:

For 2020 Great New York State Fair Aquafina/PepsiCo will be the sole provider of bottled water to vendors during the 2020 State Fair. Please note that order forms must be submitted via email.

6010 Tarbell Road, Syracuse, New York 13206
Phone: 315.378.6242
Email: eric.hewitt@pepsico.com

2020 NYSF Bottled Water Order Form


Fairgrounds Ice Services:

Please contact via phone or email to place your ice services order.

Husted Ice
210 Terminal Road, Liverpool, New York 13088
Phone: 315.450.1604
Email: hustedice@gmail.com


Fairtime Tent Rental Services:

For the 2020 New York State Fair all rental tents on the Fairgrounds MUST be installed by one of our selected contractors. These are the ONLY approved contractors that can provide rental tents. Any vendor planning on renting a tent will need to complete the Preferred Tent Order Form and return via email to kelli.wolfe@agriculture.ny.gov by Saturday, August 1, 2020 for processing.

Selected contractor information will be posted soon!

The Fair will notify the selected contractor who will then reach out to you to coordinate size, payment and any other details - it will be the responsibility of the vendor and selected contractor to finalize this information. Any changes must be coordinated through the Fair first for approval.


Fairgrounds Internet, Wi-Fi Information & Phone Services:

There are three internet and phone service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services and phone services

New Visions Communications
Call 315.472.6300 or click here

Spectrum Business
Nathan Silfer - Major Account Executive • nathan.silfer@charter.com
3179 Erie Blvd. East, Suite 230, Syracuse, NY 13214 • Office: 315.362.4021 - Mobile: 315.345.5354

Verizon Enterprise Solutions
Call 877.297.7816 or click here

Please contact a minimum of 7 business days prior to the event to allow for processing of your request.