All Interested 2018 New York State Fair Concessionaires & Exhibitors
Thank you for your interest in becoming a vendor at the 2018 New York State Fair. We are always looking for fun, new, and different items, foods and services that can be offered to Fairgoers for the 2018 New York State Fair that will be held Wednesday, August 22 through Monday, September 3 (Labor Day). Interested parties must complete and submit an online Concessionaire/Exhibitor Space Application. Applications will be reviewed on a continuing basis starting after March 1, 2018. Please complete the entire application.
Here is important information for potential vendors:
- 2018 Concession & Exhibit License Rate Structure
- 2018 Traffic Area Designation Map
- Income Tax Form Examples
Please carefully follow the instructions when filling out the application and be sure to include photos of the products or descriptions of the services you will be offering as well as a layout and photos of what your vendor space or concession trailer will look like. As part of the review, the Fair will be looking for products and services that are not currently offered as well as vendor space that is presented in a professional, neat and nice looking manner.
The process is very competitive. Each year we receive hundreds of applications for a very limited number of licensing opportunities. The New York State Fair does not maintain a waiting list. As licensing opportunities become available, appropriate license registrations will be selected from the pool of registrations submitted.
Please review the application and instructions carefully. If you have any questions regarding this application, please call the New York State Fair Concessions and Exhibits Office at 315.487.7711 ext. 1212 or 1220 or email us at firstname.lastname@example.org or email@example.com.
The Department reserves the right to inspect the supplied systems at any time during the period of the contract.
This application takes 10-15 minutes to complete and requires a $25 non-refundable processing fee. You will be prompted to submit the $25 fee at the end of this application. Please have your PayPal account or credit card ready. If you do not submit your payment, your application will not be considered.
You will receive an emailed copy of your application AND receipt of payment at the end of this process. Please save/print both emails for your records. Be sure to use an email address that is checked regularly. Also be sure to check your spam folder for email from The Great New York State Fair.
Important Information for All Participating
2018 New York State Fair Concessionaires & Exhibitors
General State Fair Terms, Conditions and Information:
- Exhibit License Agreement General Terms and Conditions Booklet - coming soon
- Concession and Exhibit Agreement Change Form
- Supplement A - Product List Form - coming soon
- Supplement B - Insurance Regulations and Samples Packet
- Supplement C - Labor Regulations and Standards - coming soon
- New York State Fair Electrical Service Information Packet
- New York State Fair Golf Cart Application Packet - coming soon
- APPENDIX A - Standard Clauses for New York State Contracts
- APPENDIX D - General Conditions for Revenue Agreements
- State Fair Coupon Program Information
- State Fair Souvenir Cup Program Information - coming soon!
The 2018 New York State Fair Fire Extinguisher Training sessions will be held in the Demonstration Kitchen located in the basement of the Art & Home Center at the New York State Fairgrounds. Training sessions should last 30-45 minutes - schedule TBA.
Fairtime Equipment & Decorating Services:
Please note that order forms must be submitted to the State Fair for processing.
Able Smith Tent & Party Rental
5683 West Route 31, Cicero, New York 13039
Fairtime Ice Services:
Please contact via phone or email to place your Fairtime Ice Services order.
210 Terminal Road, Liverpool, New York 13088
Fairtime Tent Rental Services:
There is now a procedure for ordering rental tents for use during the 2018 New York State Fair. All rental tents on the Fairgrounds MUST be installed by one of our selected contractors. These are the ONLY approved contractors that can provide rental tents. Any vendor planning on renting a tent will need to complete the Preferred Tent Order Form and return via email to firstname.lastname@example.org by Wednesday, August 1, 2018 for processing.
You may contact either of these vendors of your choice to confirm availability and other details.
Party Rental Enterprises Inc. – DBA Able Smith Tent
5683 State Rt. 31, Cicero, New York 13039
761-20 Coates Avenue, Holbrook, New York 11741
The Fair will notify the selected contractor who will then reach out to you to coordinate size, payment and any other details - it will be the responsibility of the vendor and selected contractor to finalize this information. Any changes must be coordinated through the Fair first for approval.
Internet, Wi-Fi Information & Phone Services:
There are three internet and phone service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services and phone services
New Visions Communications
Call 315.472.6300 or click here
Laurie Stala - Business Class Account Executive • email@example.com
3179 Erie Blvd. East, Suite 230, Syracuse, NY 13214 • Office: 315.883.5381 - Mobile: 315.484.0696
Verizon Enterprise Solutions
Call 800.837.4966 or click here
Please contact a minimum of 7 business days prior to the event to allow for processing of your request.