Be a Vendor

Be a Vendor

Thank You for Your Interest In Becoming a Vendor at The New York State Fair

 At this time, we are no longer accepting concession and exhibit applications for the 2017 New York State Fair.
Please visit our web site for concession and exhibit information for the 2018 New York State Fair (August 22 – September 3) starting January 2, 2018.


Important Information for All Participating
2017 New York State Fair Concessionaires & Exhibitors


General State Fair Terms, Conditions and Information:


Contract Attachments:

  • APPENDIX A - Standard Clauses for New York State Contracts
  • APPENDIX D - General Conditions for Revenue Agreements


Vendor Opportunities:


Vendor Training:

The 2017 New York State Fair Fire Extinguisher Training sessions will be held in the Demonstration Kitchen located in the basement of the Art & Home Center at the New York State Fairgrounds. Training sessions should last 30-45 minutes and are scheduled as follows:

–  August 15 at 3pm  •  August 21 at 4pm  •  August 22 at 3pm


Fairtime Equipment & Decorating Services:

Able Smith Tent & Party Rental
5683 West Route 31, Cicero, New York 13039
Office: 315.699.3811

2017 NYSF Equipment-Decorating Order Form

Please note that order forms must be submitted to NY State Fair for processing


Fairtime Ice Services:

Please contact via phone or email to place your Fairtime Ice Services order.

Husted Ice
210 Terminal Road, Liverpool, New York 13088
Phone: 315.450.1604


Fairtime Tent Rental Services:

There is now a new procedure for ordering rental tents during the 2017 New York State Fair. All rental tents on the Fairgrounds MUST be installed by one of our selected contractors. These are the ONLY approved contractors that can provide rental tents. Any vendor planning on renting a tent will need to complete the Preferred Tent Order Form and return via email to by Tuesday, August 1, 2017 for processing.

You may contact any of these vendors of your choice to confirm availability and other details.

McCarthy Tents & Events
3353 Brighton Henrietta Townline, Rochester, New York 14623
Phone: 585.321.1000

Party Rental Enterprises Inc. – DBA Able Smith Tent
5683 State Rt. 31, Cicero, New York 13039
Phone: 315.699.3811

TGIF Entertainment
761-20 Coates Avenue, Holbrook, New York 11741
Phone: 631.648.7643

The Fair will notify the selected contractor who will then reach out to you to coordinate size, payment and any other details - it will be the responsibility of the vendor and selected contractor to finalize this information. Any changes must be coordinated through the Fair first for approval.


Internet, Wi-Fi Information & Phone Services:

There are three internet and phone service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services and phone services

New Visions Communications
Call 315.472.6300 or click here

Spectrum Business
Laurie Stala - Business Class Account Executive  •
3179 Erie Blvd. East, Suite 230, Syracuse, NY 13214  •  Office: 315.883.5381 - Mobile: 315.484.0696

Verizon Enterprise Solutions
Call 800.837.4966 or click here

Please contact a minimum of 7 business days prior to the event to allow for processing of your request.