Fairtime Vendor Resources

Vendor Services Information

Important Resources for 2024 New York State Fair Vendors

Please continue to check this page for the latest vendor resource information for the 2024 New York State Fair


Mandatory Tent Requirements & Rental Services:

For the 2024 New York State Fair all outdoor rental tents on the Fairgrounds MUST be installed by one of our approved tent contractors - no personal tents or pop-ups are to be used.

Vendors will be asked to submit a layout sketch of items under a tent on the NYSF Vendor Tent Order Form.

  • 2024 NYSF Vendor Tent Order Form - coming soon


Electricity Order Form:

If you have more than one vending booth/concession stand, you must complete separate order forms for each booth/stand where you want electrical service.

Your electrical needs will be determined from the information provided on your application. If, upon arrival, your electrical needs have changed or increased, an additional electrical fee may be charged.

  • 2024 NYSF Vendor Electricity Order Form - coming soon


Equipment & Decorating Services:

Vendors needing décor supplies for operating their vendor booth, must use the Fair’s approved vendor – information coming soon.

• 2024 NYSF Exhibitor Equipment Pricing & Order Form - coming soon


Ice Services:

Vendors needing ice and ice chest freezers* must use the Fair’s approved vendor for delivery to the Fair.
Please contact via phone or email to place your ice services order.

WE Salle Company - I.C.E. Company of Elmira/Brown Carbonic
Kinne Street, Syracuse, New York 13057
Phone: 315.454.3591 - Select option 1
Email: Shawn@BrownCarbonic.com
(Contract expires 12.31.24)

* Vendors ordering chest freezers will need to provide their own combination lock, not a key lock.


Vendor Golf Cart Application:

All golf cart usage on the grounds is restricted to approved Fairtime vendors only.

  • 2024 Golf Cart Application - coming soon


Menu & Merchandise List Form:

This information will be used for the Fair's online Food & Merchandise Finder app, to help fairgoers find food and products via search. Products not submitted by the vendor will not be included in the Food and Merchandise Finder (the Fair will not complete the form for you). If you have more than one stand or booth and the food or merchandise is different, please fill out separate forms for each stand or booth location that is different.

  • 2024 Menu & Merchandise List Form - coming soon


Fairtime Maps:


Bottled Water Services Program:

For 2024, there is no sole source provider for water this year. Vendors can select any size bottled water they want to sell for a maximum price of $2, and they may purchase from any supplier/store they choose. Please note, no water can be sold for more than $2. Vendors may choose to sell water for below $2, but they cannot price any water bottle at more than $2. These bottled water guidelines are in place for the 2024 Fair, and are subject to change in subsequent years.


Bag Waste Reduction Law:

For more information about the use of vendors using plastic bags at the New York State Fair, please visit this website: Bag Waste Reduction Law - NYS Dept. of Environmental Conservation.


Cannabinoid Hemp Product License:

Vendors planning to sell cannabinoid hemp products (both online or in person) at the New York State Fair, must be an approved vendor accepted by the New York State Fair Concessions Department.  You are required to obtain a Cannabinoid Hemp Retail License or Temporary Retail Permit from the New York State Office of Cannabis Management (OCM) before selling cannabinoid hemp products to consumers at the New York State Fairgrounds. A copy of the license or permit must be provided to the Department before any agreement is approved by the Department for the sale of cannabinoid hemp products onsite. Contractors found to be selling cannabinoid hemp products that are not licensed/permitted, will be asked to immediately remove those products from their licensed space. Failure to remove cannabinoid hemp products that are not licensed/permitted by OCM or failure to obtain the required license/permit from OCM will result in termination of this Agreement. For more information visit: https://cannabis.ny.gov/system/files/documents/2023/04/cannabinoid-hemp-program-retail-license-notification.pdf.


Fairgrounds Internet and Wi-Fi Information:

Service providers that vendors, exhibitors and patrons can contact to provide wired/wireless internet and/or Wi-Fi services - information coming soon.